brixxBuy: The flexible cloud purchasing / procurement solution,
that adapts to your processes

Transform your purchasing process from requisition to payment with a low-code solution that grows and evolves – just like your business.

brixxBuy revolutionizes the procurement process in your company. Unlike conventional purchasing software, which imposes rigid specifications, brixxBuy adapts precisely to your individual processes thanks to low-code technology. Control your entire purchasing process centrally and digitally – from requirements management, approval processes and budget planning to supplier relationships. Reduce operational costs, minimize maverick buying and make well-founded strategic decisions through comprehensive data analysis and transparency.

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brixxBuy in 2 minutes

Why traditional purchasing processes are no longer sufficient today

Today’s purchasing department is facing enormous challenges. brixxBuy was developed to master precisely these challenges and make your purchasing department future-proof.

  • Inefficient processes: Manual processes and media disruptions slow down the procurement process
  • Lack of transparency: lack of overview of orders, suppliers and expenses
  • Maverick buying: uncontrolled purchases outside of defined processes cause additional costs
  • Data silos: Isolated information prevents strategic decisions
  • Complex compliance requirements: Increasing regulatory requirements increase the documentation effort
  • Supplier risks: Insufficient monitoring jeopardizes security of supply

Why leading companies choose brixxBuy

  • Complete customizability: brixxBuy adapts to your processes – not the other way around
  • End-to-end solution: accompanies the entire purchasing process without media disruptions
  • Fast implementation: ready for use in weeks instead of months thanks to the low-code platform
  • Seamless integration: Connects with your existing systems and data sources
  • Scalability: Grows with your requirements – without restrictions
  • Intuitive user interface: Minimal training required thanks to user-friendly design
  • Real-time transparency: complete visibility of all purchasing activities and expenditure

Requirements management – from requirements to approved requests

With brixxBuy, requisitioning is child’s play. Employees can intuitively register requirements that automatically go through the correct approval process. By integrating budget limits and approval rules, only authorized requests are forwarded. Templates for recurring requirements also speed up the process.

Advantages:

  • Simple recording of requirements for all employees via user-friendly forms
  • Automatic forwarding to responsible approvers based on amount, department or category
  • Real-time budget control to avoid budget overruns
  • Digital approval processes with full traceability
  • Transparent processing status for the requester

Strategic purchasing – making optimal procurement decisions

brixxBuy supports your purchasing experts in making the best procurement decisions. From supplier selection and offer comparisons to contract creation – all information is centrally available and comparable. Automated processes for quotation requests and evaluations reduce the administrative workload and allow your buyers to concentrate on value-adding activities.

Advantages:

  • Central management of all offers with clear comparison
  • Integrated contract management functions
  • Evaluation options according to various factors (price, quality, delivery time, etc.)

Supplier management – Strong and transparent supplier relationships

With brixxBuy you can manage your supplier relationships comprehensively and efficiently. From the onboarding phase to regular performance evaluations and risk management – keep an eye on all aspects of your supplier relationships. The integrated analysis functionality helps you to continuously optimize your supplier base and build long-term partnerships with strategically important suppliers.

Advantages:

  • Central supplier directory with all relevant information
  • Systematic supplier onboarding with document management
  • Continuous performance evaluation according to configurable KPIs
  • Early warning system for supplier risks
  • Clear presentation of supplier history and interactions
  • Automated reminders for certificates and contract renewals

Operational procurement – efficient order processing without detours

brixxBuy makes daily order processing easier and more efficient than ever before. From automatic order generation from approved requirements to delivery monitoring – the entire process is digitalized and transparent. Integration with warehouse management and incoming goods inspection creates a seamless process that minimizes errors and maximizes efficiency.

Advantages:

  • Automatic order generation from approved requirements
  • Digital dispatch of orders to suppliers
  • Real-time tracking of the order status
  • Integration with incoming goods and quality assurance
  • Automatic notifications in the event of delays or problems
  • Order history with complete documentation

Invoice verification – from goods receipt to verified payment

Close the loop with efficient, automated invoice verification and payment processing. brixxBuy automates the 3-way reconciliation between purchase order, goods receipt and invoice, identifies discrepancies and speeds up the approval of correct invoices. Integration with your accounting system seamlessly maps the entire process from requirement to payment.

Advantages:

  • Automatic 3-way comparison (order, goods receipt, invoice)
  • Automatic detection of deviations
  • Digital approval process for invoices
  • Transparent overview of unpaid and paid invoices
  • Direct integration into financial accounting
  • Reduced manual effort and minimized error rate

Reporting & analytics – data-driven decisions in purchasing

Make strategic decisions based on sound data. brixxBuy offers comprehensive analysis and reporting functions that make your purchasing transparent. From spend analyses and supplier performance to process efficiency – gain deep insights into your purchasing and identify optimization potential. Individual dashboards for different stakeholders ensure that everyone receives the information relevant to them.

Advantages:

  • Predefined dashboards for various purchasing functions
  • Detailed spend analysis by category, department and supplier
  • Performance measurement of suppliers according to configurable KPIs
  • Early warning indicators for risks and bottlenecks
  • Process efficiency monitoring with throughput times and bottleneck analysis
  • Customizable reports and export functions

Seamlessly connected to your digital ecosystem

brixxBuy is not an isolated solution, but integrates seamlessly into your existing system landscape. Thanks to numerous standard interfaces and the flexibility of the low-code platform from brixxbox, you can easily connect brixxBuy with your ERP system, your financial accounting, warehouse management and other relevant systems. This creates a continuous flow of information without media disruptions.

Integration options:

  • ERP systems (SAP, Microsoft Dynamics, Oracle and many more)
  • Financial accounting systems (Diamant, Datev)
  • Warehouse management systems
  • E-mail and Office integration
  • EDI interfaces for electronic data interchange with suppliers
  • API-based integration with specialized solutions
  • Data export in common formats (Excel, CSV, PDF)

Your way to brixxBuy – from the decision to the go-live

Implementing brixxBuy is quick and straightforward thanks to brixxbox’s flexible low-code platform. Our proven implementation process ensures that you can benefit from the advantages in the shortest possible time:

  1. Analysis: We analyze your existing purchasing processes and identify potential for optimization
  2. Concept: Together we develop a customized solution concept for your purchasing department
  3. Configuration: Thanks to low-code, we can quickly adapt brixxBuy to your specific requirements
  4. Data integration: We connect brixxBuy seamlessly with your existing systems
  5. Training: Your employees receive comprehensive training to enable them to make optimum use of brixxBuy
  6. Go-live: We support you during commissioning and ensure a smooth start
  7. Further development: Continuous support and adaptation to changing requirements

FAQ: Frequently asked questions and answers about brixxBuy

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Thanks to our low-code platform, we can implement brixxBuy much faster than conventional purchasing systems. Depending on the complexity of your requirements and integration scenarios, we expect an implementation time of 4-8 weeks.

Absolutely! brixxBuy is scalable and can be tailored precisely to your needs. The modular structure makes it possible to start with the most important functions and expand the system as your requirements grow.

Yes, brixxBuy has numerous standard interfaces to common ERP systems. Thanks to our low-code platform, we can quickly and easily develop individual integrations for special requirements.

brixxBuy is characterized by a particularly intuitive user interface that requires little training. We also customize the interface to your specific requirements to further increase user-friendliness. Our proven change management concepts also support you during implementation.

Yes, brixxBuy is fully responsive and can be used on all end devices. This means that approvals can also be issued and order statuses can be called up on the move.

Yes, brixxBuy, as well as all our solutions and apps on the brixxbox platform, has a standardized interface to the Diamant accounting software. This means that booking data, accounts receivable, accounts payable and receipts can be transferred automatically and securely – without duplicate data entry or manual exports.